Town of Lisbon
Selectmen’s Meeting Minutes
September 22, 2003
7:00 pm Meeting Opened.
Selectmen Present: R. Pride, J. Hite, R. Brooks
Clerk: W. Johnson, TA
Media Present: None
Board reviewed and discussed the BTLA decision on the Albanese case. JH suggested having a change of address policy and a form to be signed by the property owner when they notify the town of a change. This would create a record, signed by the owner, to review if any other address matters come up in the future. WJ will work on the policy and form with D. Clark.
WJ requested an amount be set on the Titus water/sewer abatement. JH moved and RB 2nd to abate the amount over the typical annual use by Mrs. Titus (17,400 gallons) for the first 03 issue. So voted all.
RP questioned the payment for work boots for Mike Galepeau of Welch’s Water Service. RP noted he was not an employee of the Town and should not be included in Town benefits. WJ explained the cost was paid last year but the bill did not specify whom the boots were for. WJ will discuss with T. Welch and deduct the cost from Welch’s monthly contract price.
Board discussed a recommendation by K. Clement to approve Scott Walker of the public works department to regular employee status after successfully completing his three-month probation period. Walker’s evaluation, prepared by KC, was also reviewed. JH moved and RB 2nd to approve Scott Walker for regular employee status with the DPW. So voted all.
WJ presented terms from Woodsville Guaranty Savings Bank for financing the new highway pick up truck purchased this summer. $25,000 was approved at town meeting for this truck. Terms are $25,000 note for two or three years at 2.25%. After discussion, JH moved and RB 2nd to finance the truck for two years at the proposed rates and amount. So voted all.
WJ provided a year-to-date report of the projected budget line item and department surpluses and deficits. The projected surpluses totaled $51,450 and the deficits $22,553.05. WJ will continue to monitor the budget and advised the Board of any changes throughout the balance of the year.
RP reported he had talked with Christopher Harris regarding the purchase and upgrading of the office computers. It appears there will be surplus funds in other line items to cover the over run on the FA equipment line. JH moved and RB 2nd to purchase the hardware upgrade as proposed in the amount of $2400 - $2500. So voted all
WJ noted the need to have a public hearing to discuss spending unanticipated grant funds received this year. Four different grants have provided or have been approved to provide unanticipated funds in 2003. It was agreed October 6, 2003 at 7:30 pm at the town hall would be the date and time for the hearing providing the required notice could be put in the Caledonian Record.
WJ requested the matter of the status of Sanborn Lane above the water tank be discussed. There are still no records available to confirm the actual status of the road from the tank to Don
Selectmen’s Meeting Minutes
September 22, 2003
Page 2
Butson’s new driveway but the tax maps do indicate the road does extend approximately 100’ beyond the town property where the tank is located. WJ and KC suggest meeting with Don Butson and discuss with him making some upgrades to the road with the Town providing the maintenance from then on. Board approved of the plan to have WJ and KC try to work out an arrangement with Mr. Butson.
WJ recommended starting the quarterly billing for the water and wastewater with the first quarter of 2004. Fall bills should be ready to go out by the end of next week and will be for the period of 7/1/03 to 12/31/03 for wastewater and 1/01/03 to 07/01/03 for water. It will be important to have the new water/wastewater person on board by the beginning of the year to read the meters quarterly to go along with the billing.
WJ noted he had received a letter from Therese Reger of Four Seasons suggesting the Board consider some type of citizens input committee for the budget preparation. WJ explained to Ms. Reger the Board has discussed this matter in the past. JH suggested the Board establish a budget advisory committee this fall if volunteers are willing to serve. All Board members agreed this would be an opportunity to get more citizens involved and understand the budget process. WJ will prepare a press release and place an ad in the paper asking for volunteers to contact the Selectmen’s office and a meeting would be scheduled in late October to layout a process for the committee to work from. It was agreed committee members would not be solicited by the Selectmen.
WJ requested the Board move to non-public session to discuss three personnel matters including two hiring matters and one employee matter.
JH moved and RB 2nd to move to non-public session per RSA 91-A: 3II (a) and ©. So voted all.
RESUMED PUBLIC SESSION
JH moved and RB 2nds to seal the minutes of the non-public session. So voted all.
Adjourned: 9:30 pm
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